Event planning checklist
From purpose and budget through supplier terms, run of show and post-event review.
Download checklistResources
Plan with fewer loose ends.
Start with a checklist and a clear supplier request. They are free working templates; adapt them to your event and verify details with the people delivering it.
Supplier request
Ask every supplier about the same essentials so responses are easier to compare.
Download templateSupplier comparison scorecard
Score every candidate on the same seven criteria — price, inclusions, access, terms — so the decision defends itself.
Download scorecardPractise on the sample directory
Browse sample venues, caterers, photographers and planners; shortlist candidates and see what a strong option looks like.
Browse marketplaceMake it your own
Use the planner to populate a supplier request from your event details and export a shareable brief.
Open plannerA better comparison
Ask about the costs that hide in the margins.
A quoted price may omit staffing, equipment, service charges or tax. Treat anything unconfirmed as an open question before choosing.
Questions worth asking
- Which mandatory costs are outside the headline price?
- What is included in access, setup and staffing?
- When does the quote expire?
- What happens if your date or guest count changes?